Birthday parties, graduations, community events. Show up, set up, get paid.
| Item | Cost |
|---|---|
| Folding tables (4-6) | $60-150 |
| Folding chairs (20-30) | $60-150 |
| Pop-up canopy or tent | $50-120 |
| Table linens & skirting (assorted) | $30-70 |
| Basic decor kit (balloons, banners) | $20-50 |
| Heavy-duty trash bags & cleaning supplies | $10-20 |
| Zip ties, bungee cords, extension cord | $10-20 |
| Marketing materials | $10-25 |
| Total | $250-605 |
Start with the essentials every event needs: folding tables, chairs, a canopy, and table linens. Buy used from Facebook Marketplace or estate sales. Quality matters -- wobbly tables or stained linens will lose you clients fast.
Create two core packages: Setup-Only (you show up, set up, leave) and Full-Service (setup + teardown + light cleanup). Full-service commands 2x the price and is what most busy families actually want. Write out exactly what each includes so there are no surprises.
Setup-only for a backyard birthday: $75-150. Full-service with teardown: $150-350. Large events (graduations, community gatherings): $300-600. Factor in drive time, setup time, and teardown time. Two hours of work should pay you at least $75.
Your best customers are parents of kids 5-16. Post in local parenting Facebook groups, neighborhood groups, and Nextdoor. "Tired of setting up your kid's party? I handle it so you can actually enjoy the day." That message hits hard.
Offer a first-event discount ($25-50 off) to land reviews. Document everything with photos. A before/after of a transformed backyard is your most powerful sales tool for future bookings.
After every event, follow up: "Thanks for having me -- if you or anyone you know needs event help, I'm already booking for [next season]." Graduation season books 2-3 months out. Get on the calendar early.
You show up 1-2 hours before the event, set up tables/chairs/basic decor, and leave. Client handles teardown.
Full-service: arrive early to set up, return after event to break down and dispose of trash. The most popular package.
Large events (50+ guests, multiple zones): full setup, custom decor arrangement, coordination support, teardown, and deep cleanup. Graduations and community events.
Copy these templates, fill in your details, and start marketing today. Every template is tested and proven.
PLANNING A PARTY? Skip the stress. [Your Name] Event Setup & Cleanup ✓ Birthday parties, graduations & community events ✓ Setup-only or full setup + teardown ✓ You enjoy the party, I handle the rest Packages from $75 Book now: [Phone] [Your Area] • [Your Availability]
🎉 Party planning season is here! I offer event setup and cleanup services for birthdays, graduations, and community events in [Your Area]. You focus on your guests, I handle the tables, chairs, decor, and cleanup. Packages from $75. DM me or text [Number] to check availability!
"Thanks for reaching out! What's the event -- birthday, graduation, community gathering? How many guests? I'll put together a quote. For a typical backyard party, full setup + teardown runs $[X]. I have [dates] open. Want me to lock in your date?"
Graduation season is coming. Don't let setup stress ruin your celebration. [Name] Event Setup & Cleanup Packages from $75 • Any size event Text [Number] to book your date. (Spring/summer slots fill fast!)